Do you have an idea for a project? Here are the various documents you need to produce before, during and after:
 

Before starting the project

Complete the centralised IT request form -> IT request

 
During the project

Formalised documents need to be completed at each phase of the project life cycle.

Design phase

• Terms of reference (to be provided to the PMO)
• Meeting minutes

Organisation phase

• Specifications (if applicable)
• Project charter (to be provided to the PMO)
• Monthly health report (to be provided to the PMO and COPIL)
• Meeting minutes

Execution phase

• Monthly health report (to be provided to PMO and COPIL)
• Functional analysis (requirements harvesting, solution design (BPMN flows)) -> create article Functional analysis + delete Solution design
• Technical analysis
• Specifications -> draft to be deleted
• Task file (RASCI matrix) -> create article Task file + delete RASCI matrix
• Test plan -> draft to be deleted
• Communication plan -> draft to be deleted

Hand-over

• Health bulletin (to be provided to PMO and COPIL)
• Functional documentation -> draft to be deleted
• Technical documentation -> draft to be deleted
• Support documentation
• Meeting minutes
• Acceptance report -> to be created
   

After the project

Closing phase

Lessons learned -> to be created
 

👉 IT requirements

The IT requirement should be formalised at the project design stage by means of